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Put your covering letter as the body of your email. It's probably wise to format it as plain text as then it can be read by any email reader.
Web CVs and Electronically Scanned CVs
Web CVs use HTML format. You can include the web address in an email or letter to an employer. They have the advantage that you can easily use graphics, colour, hyperlinks and even sound, animation and video. The basic rules still apply however - make it look professional. They can be very effective if you are going for multimedia, web design or computer games jobs where they can demonstrate your technical skills along with your portfolio.
Electronically scanned CVs have been used by Nortel, Ford and others. Resumix is one package used for this: it has artificial intelligence which reads the text and extracts important information such as work, education, skills. For more information on this see our page on on-line applications
- Emails are not as easy to read as letters. Stick to simple text with short paragraphs and plenty of spacing. Break messages into points and make each one a new paragraph with a full line gap between paragraphs. DON'T "SHOUT": WRITE IN UPPER CASE!
- Your CV is then sent as an attachment. Say you'll send a printed CV if required.
- PDF (portable document format) is perhaps becoming the most widely used format now. There are PDF-readers for all platforms (Windows, MacOS, Linux). This also guarantees that the CV will look the same, no matter what reader is used to view the document. Modern versions of Microsoft Word contain a PDF export function or you can download a free pdf converter such as Cute pdf www.cutepdf.com/Products/CutePDF/writer.asp: you install it and then "print" the document to a folder on your PC.
- You can also use MS Word (.doc) format, however .doc format is not guaranteed to be compatible among different versions of Microsoft Word, so a CV might look garbled when opened with an outdated or newer version of Word. Also .doc files may not easily open on computers using Linux and Apple platforms. .doc-files may also contain sensitive information such as previous versions of a document perhaps leading to embarrassment. MS Word documents can contain macro viruses, so some employers may not open these. Send the CV in .doc (Word 2003) format, rather than .docx (Word 2007) format, as not everyone has upgraded to Word 2007, or downloaded the free file converter.
- Rich Text Format (.rtf), or html (web page format) are other alternatives.
- If in doubt send your CV in several formats. Email it back to yourself first to check it, as line lengths may be changed by your email reader.
Web CVs and Electronically Scanned CVs
Web CVs use HTML format. You can include the web address in an email or letter to an employer. They have the advantage that you can easily use graphics, colour, hyperlinks and even sound, animation and video. The basic rules still apply however - make it look professional. They can be very effective if you are going for multimedia, web design or computer games jobs where they can demonstrate your technical skills along with your portfolio.
Electronically scanned CVs have been used by Nortel, Ford and others. Resumix is one package used for this: it has artificial intelligence which reads the text and extracts important information such as work, education, skills. For more information on this see our page on on-line applications
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